Dispatches The Mission Say Hello Privacy Policy Terms

Privacy Policy

Last updated: 1 January 2026

This Privacy Policy describes how Sindoju sp. z o.o. ("Sindoju", "we", "us") collects and processes personal data when you use the website sindojusac.org. We are the data controller within the meaning of Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR).

1. Who we are

Sindoju sp. z o.o., Młyńska 24, 73-150 Łobez, Poland. You can reach us at [email protected] or by phone at +48 605 564 209.

2. What data we collect and why

2.1 Contact form submissions

When you send us a message through the contact form on this site, we collect your name, email address, and the content of your message. We use this data solely to respond to your enquiry. The legal basis is our legitimate interest in being able to reply to people who contact us (Article 6(1)(f) GDPR). We do not retain this data beyond what is needed to handle your request.

2.2 Analytics

If you accept analytics cookies when prompted by our cookie banner, we collect anonymised data about how pages are visited — pages viewed, approximate location at country level, device type, and referring source. This helps us understand which topics are useful to readers. The legal basis is your consent (Article 6(1)(a) GDPR). You may withdraw consent at any time by clicking "Decline optional" in the cookie banner, or by clearing cookies in your browser. We do not use analytics data for advertising or profiling.

2.3 Essential cookies

We set one essential cookie to remember your choice in the cookie consent banner. This cookie contains no personal data and is necessary for the site to function correctly. Its legal basis is our legitimate interest in providing a functional website (Article 6(1)(f) GDPR). See our Cookie Policy for details.

2.4 Server logs

Our web hosting provider automatically records standard server logs when you visit our site. These logs include IP address, browser type, pages requested, and timestamps. They are retained for up to 30 days for security and diagnostic purposes and are then deleted. The legal basis is our legitimate interest in maintaining a secure and functioning website (Article 6(1)(f) GDPR).

3. How long we keep your data

Contact form data is kept for as long as it takes to handle your enquiry and for a short period afterwards in case of follow-up questions, typically not longer than 12 months. Analytics data, where collected with your consent, is retained in aggregate and anonymised form. Server logs are deleted after 30 days.

4. Who we share data with

We do not sell your personal data to third parties. We may share data with service providers who assist us in operating this website — for example, our hosting provider. Where these providers process personal data on our behalf, we ensure appropriate data processing agreements are in place. If any such provider is located outside the European Economic Area, we ensure adequate transfer safeguards apply (e.g. Standard Contractual Clauses).

5. Your rights under GDPR

If you are located in the European Union or European Economic Area, you have the following rights regarding your personal data:

  • Right of access — you may ask us for a copy of any personal data we hold about you.
  • Right to rectification — you may ask us to correct inaccurate data.
  • Right to erasure — you may ask us to delete your data where there is no longer a lawful basis for processing it.
  • Right to restriction — you may ask us to limit how we use your data in certain circumstances.
  • Right to object — you may object to processing based on legitimate interests.
  • Right to data portability — you may ask for data you provided to us in a structured, machine-readable format.
  • Right to withdraw consent — where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of prior processing.

To exercise any of these rights, write to us at [email protected]. We will respond within 30 days. You also have the right to lodge a complaint with the Polish data protection authority: Urząd Ochrony Danych Osobowych (UODO), ul. Stawki 2, 00-193 Warsaw, uodo.gov.pl.

6. Children

This site is not directed at children under the age of 16. We do not knowingly collect personal data from children. If you believe a child has submitted personal data to us, please contact us and we will delete it promptly.

7. Links to other sites

Some of our articles link to external websites. We are not responsible for the privacy practices of those sites and recommend reading their privacy policies before submitting any personal data.

8. Changes to this policy

We may update this Privacy Policy from time to time. When we do, we update the date at the top of this page. If changes are material, we will note this at the top of the policy for a period of 30 days.

9. Contact

Questions or requests related to this Privacy Policy can be sent to: [email protected] or by post to Sindoju sp. z o.o., Młyńska 24, 73-150 Łobez, Poland.